VehKeep
Privacy policy
This policy explains what data VehKeep processes, why we process it, who receives it, and what rights you have.
Last updated:Data controller
- Controller
- KP IT
- Address
- ul.Romańska 1/71, 01-451 Warszawa
- Privacy contact
- [email protected]
- Service address
- https://vehkeep.com
Data we process
- Account data, including email address and user settings.
- Vehicle details entered by the user.
- Service history, mileage, costs, fuel, and reminders.
- Documents, photos, and other attachments added to the account.
- Plan and payment information received from the payment provider.
- The connection country inferred from the IP address and the browser language region, used to select the regional price automatically.
- Technical data required for security and service diagnostics.
Why we process data
- Creating and operating the account.
- Maintaining private vehicle history and reminders.
- Securing the service and preventing abuse.
- Meeting legal and accounting obligations.
- Operating paid plans.
- Automatically selecting the plan price and currency from the connection country.
- Sending account messages and selected reminders.
Providers and data recipients
We use infrastructure providers only to the extent required to deliver the service.
- Hosting
- Coolify on Hostinger VPS
- File storage
- Cloudflare R2
- Email provider
- Zoho Mail
- Payment provider
- Stripe Payments Europe, Ltd.
The payment provider receives transaction data; VehKeep does not store full card details.
Processing scope and location depend on configured providers and the agreements in place.
Retention
We keep data while the account remains active and, after deletion, for the time required to complete the process, settle accounts, and meet legal obligations.
Your rights
- Access to data and a copy of it.
- Rectification of inaccurate information.
- Erasure where provided by law.
- Restriction of processing.
- Data portability.
- Objection to processing.
- Withdrawal of consent where consent is the legal basis.
You may also lodge a complaint with the President of the Polish Personal Data Protection Office. UODO
Cookies
VehKeep uses cookies required for authentication, security, and session continuity. Optional mechanisms require a separate legal basis.
Automated decisions
VehKeep does not make decisions that produce legal effects for a user solely by automated means.